Stack 11 / Prep

Document & knowledge preparation

Turn scans and PDFs into checked text with references back to the original documents.

Independent reviews. IonBin has no partnerships with the tools on this page and was not paid for these listings. Our evaluations are our own, based on public documentation and our research. Product names are trademarks of their owners and are used for identification only. How disclosure works.

Short answer

Convert a representative sample before processing an archive. Keep the original, structured output and readable text together, then check tables, missing sections and source references. Record corrections and the reviewer decision before adding material to an assistant. A citation lets someone inspect the source; it does not prove the source is current or correct.

The stack · editorial pick

3 tools, one job

Paid placement never changes a stack.

01Extraction

Docling

Converts documents and retains structured output for inspection.

MCPAPI/CLIFile import
02Review register

Notion

Holds the proposed review queue: source, flagged item, owner and decision.

MCPAPI/CLIFile import
03Version history

GitHub

Keeps the approved text and change history in an access-controlled repository.

MCPAPI/CLIFile import
How this proposed stack fits together

This is a proposed review process. The handoffs require a person or configured automation; connecting a tool does not create them automatically. Keep source access permissions with the collection, and verify that exports retain useful page references. An assistant can help triage, but a person checks the originals.

Connection methods are proposed from recorded capabilities, not evidence that IonBin tested the complete workflow. Check supported actions, account access and file direction before setup. "Manual" means no documented direct route is recorded here.

Proposed data flow
  1. Docling→Notion Record flagged passages and source references for review
    manual
  2. Notion→GitHub Apply approved corrections and retain provenance with the text
    manual
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Wiki

Learn the pieces

Needs, questions, models and concepts behind this stack.

Build a help center AI can use · NeedData labelling and annotation · ServiceData provenance · ConceptDocument extraction and OCR tools · ServiceI need every AI tool to know how our business works · NeedOCR and document layout · ConceptRetrieval-augmented generation (RAG) · Concept
Swap-ins

Also works for this job

Alternatives for one role in the stack.

Gmail, Drive, Docs, Sheets, Calendar and Meet on your own domain. Google's remote MCP servers (Developer Preview) let AI agents search mail and files, draft emails, upload files and schedule meetings with the user's own permissions.

MCPAPI/CLIFile import
Used by IonBin’s founder Data

ChatGPT

AI assistant

OpenAI's general-purpose AI assistant for drafting, analysis and research, with file uploads, deep research and images. Projects organize ongoing work; scheduled-task access depends on account eligibility. Plugins connect tools, while Work and Codex support longer tasks.

Agent platform API/CLIFile import
Content

Claude

AI assistant

Anthropic's AI assistant on web, desktop and mobile, with file analysis, Projects and app connectors. Paid plans add usage and Claude Code. Every plan can add custom remote MCP connectors; Free is limited to one.

Agent platform MCPAPI/CLIFile import
SOPs

Deepgram

Speech and voice AI

Speech recognition and voice-agent APIs. Flux adds model-integrated end-of-turn detection for voice agents; Nova covers conventional streaming and batch transcription.

MCPAPI/CLIFile import
Build

Gemini Notebook

AI research assistant

Google's research notebook (formerly NotebookLM). It answers from the sources you add, with citations back to them. Useful for reading a pile of documents or videos before you decide.

API/CLIFile import
Research

LlamaParse

Document extraction

Hosted document parsing for layouts, scans and tables. Compare a sample with its originals before importing the result into a knowledge collection. Documentation checked; not hands-on tested.

API/CLIFile import
Prep

Obsidian

Docs and knowledge

Local-first notes stored as plain Markdown files, with links and plugins. Because notes are files on disk, tools can read a vault folder directly, and the official Obsidian CLI can search and create notes in a running desktop app.

API/CLIFile import
Research

Compare at a glance

RoleToolAgent compatibilityPricingUsed by IonBin’s founder
ExtractionDocling MCPAPI/CLIFile import free · Free open-source software; compute and optional hosted services cost extra (checked Oct 18, 2026)—
Review registerNotion MCPAPI/CLIFile import Not documentedYes
Version historyGitHub MCPAPI/CLIFile import freemium · Free $0; Team $4 and Enterprise from $21 USD/user/month advertised for the first 12 months; confirm renewal terms (checked Oct 18, 2026)Yes